Overview

Google Workspace Automation helps design structured automation plans for Gmail, Drive, Sheets, and Calendar workflows. It emphasizes scope-aware permissions, least-privilege access, and auditable outputs to support repeatable daily task automation.

How This Skill Works

Define the automation goal, services, and actions; derive required OAuth scopes and integration boundaries; and build an execution plan with schedule and retry behavior. An auditable artifact is exported for implementation, supported by the deterministic planning script plan_workspace_automation.py and the workspace-guide references.

When to Use It

• Automate daily email summaries and reports in Gmail using Sheets data.
• Sync Drive folders and file metadata into auditable workflows.
• Create calendar events or reminders from Sheets or emails.
• Develop repeatable onboarding/offboarding task sequences with least-privilege scopes.
• Produce auditable automation plans for compliance or audit reviews.

Quick Start

1. Step 1: Run plan_workspace_automation.py to generate a deterministic automation plan.
2. Step 2: Specify goals, services (Gmail, Drive, Sheets, Calendar), actions, and required OAuth scopes.
3. Step 3: Export the auditable artifact and review scope, schedule, and retry settings before implementation.

Best Practices

• Declare the least-privilege OAuth scopes per service.
• Design idempotent workflows to avoid duplicates.
• Schedule retries with backoff and clear failure paths.
• Export a complete auditable artifact before implementation.
• Test plans against quota and rate limits using workspace-guide references.

Example Use Cases

• Daily Gmail digest sent with data pulled from Sheets.
• Drive-based file backup manifest exported to an audit-ready artifact.
• Calendar event creation from a project task sheet.
• Automated onboarding sequence that assigns tasks via Gmail and Calendar.
• Audit log export of Drive changes to a shared Archive folder.

Frequently Asked Questions